POYNETTE AREA PUBLIC LIBRARY BOARD MEETING
Tuesday, January 14, 2025, at 5:00 pm
Poynette Area Public Library
Call to Order and Roll Call - The meeting was called to order at 5:01 PM by President Jason Koopmans. Board Members Darcy Miller, Brittney Jackson, Mary Jo Borchardt, Joni DeYoung, Jason Koopmans and Meghan Visger attended the meeting. Library Director Jodi Bailey was also present. Jerry Pritzl attended remotely.
Certification of Proper Notice - Yes
Guests - None
Public Comments - None
Adoption of Agenda - A motion to accept the agenda was made by Miller, seconded by Visger; motion carried.
Approval of Minutes from December 10, 2024 - A motion to adopt the December meeting minutes as presented was made by Koopmans, seconded by Borchardt; motion carried.
Treasurer’s Report Presented by Brittney Jackson - The library checking account at Bank First has a balance of $4,4528.71 as of December 31, 2024. The SCLS Foundation account has a balance of $2,088.19 as of December 31, 2024.
Current Budget Review - Director Bailey presented the budget.
Director’s Report - Director Bailey shared that the library was open Saturday, December 7th from 9:00-6:30 for Santa’s visit, the Friends Silent Auction final bidding, and the Christmas in the Village parade. Due to inclement weather, the library closed at 5:00 pm on Thursday, December 19th. Katy Hanousek and Director Bailey distributed 225 children’s books at the Bell Ford Santa and Reindeer event on Saturday, December 21st. The Friends of Poynette Library generously donated the books. The staff attended several webinars, classes, and monthly meetings for planning purposes, continuing education, and safety training. Community involvement in December included utilizing the Bookmobile to deliver books supporting the Pioneer Place outreach program, in-home daycare deliveries, home-bound deliveries & the Christmas in the Village Parade.
Village of Poynette Meeting Update - DeYoung stated that Diane Tessmer was selected for the “Poynette Volunteer of the Year” award. The Hometown Pharmacy kiosk plan is moving forward. It may be operational in Village Hall within a month. The police Chief is working on an ordinance with the Village to help handle sexting. The schools are dealing with the fallout after messages are received. Scott Gorman reported that the larger skating rink is frozen and usable. The smaller one that was vandalized should be ready soon.
Friends of the Library Meeting Update - Trustee Miller & Director Bailey attended the Friends Meeting. The Friends are setting 2025 goals and seeking direction from the Library Board. They made a little over $4,000 at this year’s Silent Auction. The Friends Board is working with Katy Hanousek to purchase more books to be given away at future library bookmobile events. The Friends were selected to receive a $10,000 PACE grant in 2025.
Business:
1. Approval of Vouchers for Library - Miller made a motion to approve the vouchers as presented, seconded by Borchardt; motion carried.
2. Discuss/consider South Central Library System Foundation Poynette Library Fund policy - The Library Board reviews this policy annually. There was a short discussion for new board members, but there wasn’t any need to make changes. The Board will revisit this discussion in October.
3. Discuss/consider renewal of the Library Storage Space Rental Agreement with The Green Stem - Miller made a motion to renew the library storage space rental agreement, seconded by DeYoung, motion carried. President Koopmans signed the rental agreement. Next, it also needs to be signed by the Village President and Village Treasurer.
4. Review terms of Poynette Library Board Trustees - Director Bailey shared the terms.
5. Reschedule the next Library Space Planning Committee Meeting for February - The Library Space Planning Committee will meet on Tuesday, February 25th at 4:15 PM.
6. Discuss Agenda Items for the Next Meeting on February 18, 2025 - Business Agenda items 1, 5, discuss ideas/goals for the Friends spending, adopt the 2024 Annual Report, discuss digital library advocacy, and any items that may arise.
Adjournment - The meeting adjourned at 6:06 PM
Respectively submitted by Meghan Visger, Secretary