POYNETTE AREA PUBLIC LIBRARY BOARD MEETING
Tuesday, March 12, 2024, at 5:00 pm
Poynette Area Public Library
Call to Order and Roll Call - The meeting was called to order at 5:00 PM by Vice President Linda Ross. Board Members Darcy Miller, Joni DeYoung, Jerry Pritzl, and Meghan Visger attended the meeting. Library Director Jodi Bailey was also present. Jason Koopmans and Brittney Jackson were unable to attend.
Certification of Proper Notice - Yes
Guests are Welcome to Attend - None
Public Comments - None
Adoption of Agenda - A motion to adopt the agenda was made by Visger, seconded by Miller; Motion carried.
Approval of Minutes from February 13, 2024 - A motion to adopt the February meeting minutes as presented was made by Miller, seconded by DeYoung; Motion carried.
Treasurer’s Report Presented by Treasurer Linda Ross - The library checking account at Bank First has a balance of $5,370.04 as of February 29, 2024. The SCLS Foundation account has a balance of $1,949.00 as of February 29, 2024.
Current Budget Review - Director Bailey presented the budget.
Director’s Report - The library has been doing a little remodeling. Several carpet tiles in the children’s library had come unglued and created tripping hazards. Jackson Flooring repaired the tiles. The final signed and approved 2024 Annual Report was submitted to South Central Library. Library staff has been working on weeding and moving collections in hopes of improving the aesthetics and circulation. Bids were received for assistance with moving a Teen bookcase. Director Bailey met with an SCLS consultant to discuss remodeling the Teen and Children’s area. The staff attended several webinars, classes, and monthly meetings for planning purposes, continuing education, and safety training. Community involvement in February included utilizing the Bookmobile to deliver books supporting the Pioneer Place outreach program, in-home daycare deliveries, and home-bound delivery.
Village of Poynette Meeting Update - DeYoung shared that she was not at the Village Board Meeting. The Board discussed the Capital Projects Fund Flexible Facilities Program.
Friends of the Library Update - Board members Miller and Jackson attended the meeting. Milled shared that the Friends of the Library donated a book cart for the Bookmobile. They discussed the PACE grant and plan on using the funds to expand the library. The Friends Board agrees with the Library Board that the library should remain in its current downtown location. They discussed fundraising and the Silent Auction.
Business:
1. Approval of Vouchers for Library - Visger made a motion to accept the vouchers as presented, seconded by DeYoung; Motion carried.
2. Discuss/consider the final Bookmobile Committee update: Meeting held on March 12th at 4:30 PM - This committee met on March 12th. Director Bailey shared that she worked with Bell Ford to help design the interior of the Bookmobile. Corey Rademacher found some wood shelves, a rug, and string lights that would all fit well in the bookmobile. This will help make the bookmobile accessible for young children to browse books. Nolan Campbell at Bell Ford is donating the cost of supplies and installation. Bryce Kitson shared the final design for the wrap.
3. Discuss/consider the updated Emergency Closing Policy: Appendix A - The revisions that were made updated the safety procedures. Pritzl made a motion to approve the plan, seconded by Miller; Motion carried.
4. Discuss Agenda Items for the Next Meeting on April 9, 2024 - Business Agenda items 1, 2, Trustee Training, grant update and any items that may arise.
Adjournment - The meeting adjourned at 5:34 PM
Respectively submitted by Meghan Visger, Secretary